It has been a while since the world has turned upside down, especially the world of the Internet. Be it business-related or personal documents; everything is going digital. Work-from-home scenes have also necessitated using the best possible document storage system.
Like every other major decision, digital transformation requires a lot of thought and raises understandable questions. This article will give you some clarity about storing your digital documents the right way.
Why You Need Digital Document Management
- Fast Retrieval of Documents: A well-organised storage system reduces the time and effort of searching for a specific document in vast amounts of data. The built-in tools in such systems remove the manual searching for information and automatically retrieve the relevant documents.
- Smooth Workflow: People often need to move documents from one point to another. With a digital document management system, they can transfer documents efficiently and also reduce the possibility of errors.
- Easy Compliance: Professionals frequently have to follow certain official regulations while maintaining various kinds of documents. Such guidelines can be quite complex. If people have a sound document management system in place, complying with all the regulations becomes way easier.
- Better Security: Having a document management system means ensuring privacy for the documents. Moreover, it also protects the data from natural disasters, loss, or deterioration.
- Better Time and Cost Efficiency: The management of large amounts of data can be quite expensive when done manually in a paper-based system. Digital document management significantly cuts down on all expenses and time related to documentation.
How Cove Identity Helps in Storing Digital Documents the Right Way
Cove Identity’s data storage solution offers all of the above and removes document storage from a client’s list of worries. Along with converting paper documents into their digital form, this application also streamlines paper-based processes.
Here’s what Cove offers:
- Easy upload and importation of documents: Users can upload their paper documents effortlessly and import data from Google Drive or DigiLocker. While importing documents from these clouds, the user will not have to select each document manually. Cove automates this process and imports all the documents, hence reducing a significant amount of time and effort.
- Smart Tags: Cove allows users to add relevant tags to their documents to search for data in the right place whenever needed. For instance, people can group their personal and work-related documents by adding appropriate tags to each file, and when they need to look for some information, they can simply search using the tag.
- Built-in Optical Character Recognition: The application has inbuilt OCR templates that can read and extract text from images, required information from personal documents such as Aadhaar Card, driving licence, etc., and specific data from inside documents. This exponentially reduces the hassle of searching all the time manually.
Storing your digital documents is the most important step in digital transformation. If the documents and other data are stored in an organised and secure system, it positively affects all kinds of tasks. So, choosing a good solution and doing it the right way is absolutely crucial.
Download Cove to experience the ease!
.jpg)
.jpg)